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OCS running at HQ

posted Aug 20, 2013, 2:46 AM by Elemarie Rosellon ‎(IRRI)‎   [ updated Aug 20, 2013, 5:22 AM ]
The recent soft launch of the One Corporate System (OCS) among core users at IRRI headquarters has been successful. Core users are Institute staff who are key business users in finance, human resources, project management and research administration. 

The DRPC and HRS HQ teams are now fully using OCS for back-office functions. DRPC is capturing information on funding opportunities, concept notes, proposals and grants in OCS.  Likewise updates on grants, reporting, communications and other requests for ongoing grants are now being uploaded in OCS.  

The HRS HQ back office functions currently in use include the creation of detailed personnel files for all existing and new resources (employees) and their dependents, in addition to supporting IRRI’s online vacancy management process. OCS generated reports have already been used to support meetings. Employee self-service functions (web-based interface) will soon be available to all staff who are general users. 

Last week, the Finance team has also started using the system for back-office functions, such as fixed assets and vendor maintenance.

New jargon 
With the implementation of OCS comes an introduction of new terminologies.  OCS users will begin to encounter new terms in the system, such as the  acronym  ‘bus’ for basic units of science which will replace the term ‘budget code.’  The terminology has changed as part of the compromise that IRRI has made with the other centers using OCS, and to adapt to the software. With the OCS, staff will see the term resno, short for resource number which will replace  employee ID number.  Some old terms will disappear: no more RAOT’s, for example.

OCS will replace current and fragmented systems used across the Institute including Epicor, Middleware, Great Plains, SOCE, Dashboard, and DRPC PMIS. Staff will be trained to use the new integrated system -  user training will be delivered starting on 23 September, and the go live date when the web-based version of OCS will be available to all users is scheduled on 7 October

We look forward to the cooperation and willingness of all IRRI staff in learning to use OCS as we move toward "go live". As the DG has noted, there will certainly be hiccups as we roll  the new system out.  Your participation in the training will help make the OCS implementation a success. 
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