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OCS briefings end, user tests begin

posted Nov 19, 2012, 10:15 PM by E.Rosellon@irri.org   [ updated Nov 20, 2012, 3:11 AM ]
OCS User Acceptance Testing - Day 1: 20 Nov 2012 
UAT at IRRI. Day 1. 20 November 2012









   

In line with the nearing implementation of the One Corporate System (OCS),  user acceptance testings (UAT)  are now happening at IRRI headquarters. 

It is an intense time inside the IRRI-Harrar Seminar Room, as a number of staff are trying out and testing the new system for the very first time. See photographs (above) of  IRRI testers in action today.
Almost 50 selected staff from different organizational units at IRRI will take on the role of user tester and work with IRRI system builders in their "nest" at Harrar. Testing activities, which started in the morning on 20 November 2012, will run in the next two weeks.

Staff can view the schedule and details for the first week of UAT below:

Week 1 Calendar of the User Acceptance Test (UAT): Harrar Seminar Room, Harrar Hall
Day        Time OCS User Testing IRRI Staff /Testers
20 November
(Tuesday) 
9am-12pm
 
(1)Idea workflow and alerts
(2)Absence Mgt. and Leave Request/Approval
(3)Creation of Idea

(4)Budget loading and realignment
(5)Creation of BUS, Agreement
(6)Submission of created idea

(1)Selene Ocampo 
(2)Kentjie Masaredo, Hershey Aquino, Jocelyn Finegan
(3)Velinda Ilao, Joecelyn Amarante, Vina Alvarez, Gina Zarsadias
(4)Eric Clutario, Anabel Valdenarro, Susan Ramos
(5)Velinda Ilao, Jocelyn Amarante
(6) Eric Clutario
 1pm-5pm (1) Internal trading - EVO 
(2)Internal trading - ASL
(3)Internal trading - ES
(4) Internal trading - PPS

(5) Internal trading - Transport
(6)Proposal, CN Clearance, draft contract
(1) Ria Anna Dimapilis 
(2)Marnol Santos
(3) Gina Zarsadias, Virginia Aranda, Erlinda Oracion
(4) Marissa Templanza, Fermin L. Junsay, Minu Jhunjhunwala
(5) Carlito Cabral,
George Cinconiegue, Jr.
(6)Annie Magcamit, Marian Collantes,Floridel Macalalad, Fernando Artates
 21 November
(Wednesday)
 9am-12pm (1) Continuation-Absence Mgt, Leave request, leave approval, etc.
(2) Continuation-CN, proposal clearance, draft contract, final/signed contract
(3)Reporting requirements, agreement masterfile update
 (1) Kentjie Masaredo, Hershey Aquino, Jocelyn Finegan
(2)Annie Magcamit, Marian Collantes, Floridel Macalalad, Fernando Artates
(3)Velinda Ilao, Jocelyn Amarante
  1pm-5pm(1) Continuation-Signed contract
(2) Budget clearance
(3) PLA Masterfile workflow, payment schedules, closure list
(4)RP/RA processing, Workflow, Action Overview
  (1)Annie Magcamit, Marian Collantes, Floridel Macalalad, Fernando Artates
(2)Anabel Valdenarro, Maria Liza Milante, Susan Ramos
(3) Zenaida Federico, Gina Zarsadias, Velinda Ilao, Jocelyn Amarante
(4)Nida Reyes, Selene Ocampo, Jhea Laurish Solis, Vina Alvarez, Gina Zarsadias
 22 November
(Thursday)

 9am-12pm (1) Continuation-PLA and PLA clearance
(2)Internal trading-General
(3)Requisition of Association (Short term)
(4)Profile update
(5)Travel-requisition to cash advance, PR/PO

 (1)Zenaida Federico, Annie Magcamit, Gina Zarsadias, Velinda Ilao, Jocelyn Amarante
(2)Annie Magcamit
(3)Nida Reyes, Vina Alvarez, Gina Zarsadias, Luzviminda Oleta



  1pm-5pm (1) Profile update
(2)Travel-requisition to cash advance
 (1)Kentjie Masaredo, April Muere, Larry Montermoso
(2)Gladys Ebron, Zenaida Federico, Ferdinand Comia, Julie Carreon, Ada Ballesfin
 23 November
(Friday)
(1) 9am-5pm

(2) 9am-12pm
(3) 9am-5pm
(1)GL transactions
(2)Recruitment - Zoho, VIC, app tracking, hiring
(3)Travel liquidation, supplier invoice registration 
 
 (1) Annie Magcamit, Fernando Artates
(2) Selene Ocampo, Jhea Laurish Solis
(3)Lesley Ann Guiterrez, Zenaida Federico, Betty Sarah Carreon, Maria Francia Ticzon, Nahry Coronel, Gladys Tolentino, Ferdinand Comia, Julie Carreon, Ada Callesfin
  11am-12pm Approvals-Travel liquidation, supplier invoice registration and payment
 Part 1
 Carlito Cabral, Eunice Andarin, April Muere, Genorge Cinconiegue, Jr. 
  3pm-5pm Approval-Travel liquidation, supplier invoice registration and payment
 Part 2
 Carlito Cabral, Eunice Andarin, April Muere, Genorge Cinconiegue, Jr. 

Meanwhile, fifteen small group briefings led by Norman Macdonald were held across IRRI headquarters to give staff an overview of the One Corporate System (OCS). The last OCS briefing was conducted on Monday, 20 November 2012. During the briefing sessions, staff received information about the principles driving the OCS project and a preview of screenshots of Agresso Business World (ABW). All OCS-related questions and concerns of the participants were captured and reported back to IRRI system builders and process experts, for review. Some of the gathered questions and their corresponding answers are now reflected on the FAQs for IRRI staff.

Following briefings and the ongoing testing activities, training (via e-Learning, classroom or seminar style) will be provided to all staff. Classroom sessions will begin on 10 December 2012. 

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