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Important: IRRI prepares for an upgrade to MS4

posted Sep 23, 2014, 9:12 PM by Unknown user   [ updated Sep 25, 2014, 7:16 PM ]
By Marco van den Berg 

IRRI is preparing to upgrade the software behind the One Corporate System (OCS) to a new version, which is known as “Milestone 4” (MS4). It is  important to make this upgrade  because the vendor does not support old versions of the software. We expect to be ‘live’ with the new version on November 24, 2014.

About the upgrade 
The upgrade changes the ‘look and feel’ of the product to be more contemporary (some call it the Facebook look) and solves some bugs in the current version. In order to upgrade OCS to MS4 we need to make sure that the new version works for us. Therefore we’re testing all existing functionality on a separate trial system. So far, the testing is going well. Our experience with the new version has been quite positive. People like the fresh look and learned to use the new buttons easily. While we’ll never be able to make administrative software fun to use, but we do aim to make it easier to use!

The other two CGIAR Centers already using OCS (WorldFish and CIP) are upgrading to MS4 as well. The CGIAR Consortium Office already uses MS4 and six other Centers will go live with  MS4 over the next 6 months.

OCS availability 
In order to migrate to MS4, we need to implement a ‘blackout window’ in the week before the upgrade - November 17-21. During the blackout window, OCS functionality will not be available. We understand this may be disruptive but there is no alternative. We ask that you plan around the blackout window in terms of administrative processes.  Please ensure that your leave requests, purchase requisitions, personnel requests, concept notes and proposals, etc., are up to date before the blackout period starts. For critical unexpected events (e.g. a sudden travel requirement) during the blackout period, IRRI will provide workarounds to ensure business continuity.

Walk-in training sessions for staff members on the use of MS4 will be organized around the time the software will go live.