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FAQs for IRRI staff

posted Jul 15, 2012, 11:36 PM by Unknown user   [ updated Dec 17, 2012, 1:37 AM ]
Will I process my leave requests through OCS?
 Yes. Through OCS, basic personal administrative functions such as processing of leave will be individually done online. 

Is it the same as the RAOT process? 
Same purpose but not the same process. We are changing our process.

Is there a maximum number of users per day? 
For OCS, the number will be based on the participating centers, not the number of end users. 

Who will we ask access from?
This is being set up. Access to the system will be given to staff accordingly.
How will OCS affect me? 
All IRRI staff will have to use OCS instead of the old systems. More importantly, since it is a tool that provides many options and better functionality, staff who are OCS key users will need to enter more detailed data into it for more accurate reports.

Will the deadlines on reporting change? 

Is everyone expected to learn to use OCS?
Yes, all staff will have to use OCS in one way or another. Online training and support will be provided to help staff use OCS. 

Will all the other systems like Middleware and Epicor be turned off 
when we start using OCS in 2013?
Yes. That's the idea.  When we go live in  2013, it means we are ready to use the new system and to stop using the old ones that it will replace.  A series of testing and migration are already ongoing to prepare us  for the time to use only one system.  

 country office staff have access? 
Yes. The new system will also be available in our country offices. This is a great advantage for IRRI as this means that all our staff working around the world will be able to access and use the same information. 

Will research data be managed through OCS? 

Will project proposals be included in OCS?
Will data about my project and budget be private 
or will other people across IRRI or the CGIAR be able to see it? 
Data will be available only to those who are authorized to see them. Your data will be safer than they were before OCS.

The system has many components: HR, Finance, Project. Will a user have access to all these?
Access to components will depend on your role. 

Why are we sharing a system across CGIAR centers? 
Sharing OCS across the CGIAR centers will help us collaborate with them and will enable us to learn from each other. We can better coordinate our efforts in implementing CRPS,  or the CGIAR research programs. And, by sharing OCS, we can split the cost of an integrated system among centers. OCS is the first example of a post-CGIAR efficiency reform.

Doesn't this (OCS) set us up for one massive system failure? 
Unlike the current unsupported and outdated systems, OCS will be meticulously backed up, with a disaster recovery procedure in place. The environment will no longer be hosted on IRRI servers but in the cloud (residing in a data center) with high security.

Can it be used on an Android or iOS device? 
Yes. Most of the functionality is available via a standard Web browser, and some end-user functionality will be available through (iOS/Android) mobile applications.

When will the system be available in an iPhone?
On the first day that we go live in 2013 it will be available. However, all the details and functionalities 
of the system will be not yet fit in the small screen.

Will it be faster?
Yes. The new software performance is expected to be faster than the performance of the systems it will replace. 
OCS was also designed to lessen the time that staff spend waiting for approvals.

Does streamlining approvals mean lessening signatories?