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Country office preparation seminar for OCS held at HQ

posted Jun 10, 2013, 11:30 PM by Unknown user   [ updated Jun 11, 2013, 3:23 AM ]

Representatives from three IRRI country offices came to Headquarters for a 5-day (3-7 June 2013)  seminar in preparation for the implementation of  One Corporate System (OCS). The seminar included a discussion of the importance of OCS and new implementation plan, and an overview of the OCS’ pillars: finance, human resources, project management, and procurement. 

A walkthrough on the key business processes and detailed discussions on OCS modules were conducted by process owners and members of the human resources (Day 1 and Day 2); project management and procurement (Day 3); and finance (Day 4 and 5) teams.

The eight country office staff members --Abdullah Al Jaber, Atul Singhal, Bidyuth Mahalder, Loretta Hempsall, Nova Sarker, Sonya McGuinness, Thuzar Wyn Naing and Tin Nandar Khine --came from IRRI’s offices in Bangladesh, India and Myanmar. The go-live dates for country offices, starting in Dhaka and Delhi, are being planned and will soon be plotted into IRRI’s implementation plan.

Meanwhile, the Institute prepares for the full go-live date at HQ, which will be in October 2013. An early rollout at headquarters will take place in the next few months (August-September 2013), with some basic back office functions becoming available to key business users in finance, HR, project management and procurement. The IRRI-OCS build team continues to develop and enhance the new integrated system, and unit testing is underway. Plans for the User Acceptance Testing and End User Training are also being refined.

OCS milestone

On 24 May, shortly before the country office preparation seminar, a milestone in the OCS project was observed by the IRRI build team and process experts: the completion of key design documents, including the testing of common reports, and the beginning of the OCS build in a new pre-production environment. It was also time to recognize the considerable effort and contribution of everyone in the build team, and to send off Steve Goulder, UNIT 4 consultant, who supported the OCS build at IRRI.

As the User Acceptance Testing and End User Training execution begin within the next few months (August- September 2013), we remind everyone that the OCS is a shared project, initiated in 2009, among ten participating CGIAR centers. OCS will ultimately help staff manage projects and administration. IRRI staff members will be updated and advised about the rollout of OCS activities.

For inquiries regarding OCS, staff may send an email to ocs.info@irri.org.