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Country office reps and liaison scientists learn OCS at HQ

posted Oct 22, 2013, 7:14 AM by Unknown user   [ updated Oct 25, 2013, 11:53 PM ]
Liaison scientists and representatives from 13 countries gathered for the IRRI Country Office meeting, hosted by the office of the DDG-CP, on 15 October 2013 at IRRI headquarters to receive updates on recent management initiatives and issues and to learn about the One Corporate System (OCS).

Country office staff who attended the meeting were Nimal Dissanayake (Sri Lanka), Koumele Abbas Shahdi (Iran), Zulkifli Zaini (Indonesia), Bhaba Tripathi (Nepal), Abdul Rehman (Pakistan), Leo Sebastian (Vietnam/CCAFS), Dule Zhao (Cambodia), Joseph Bigirimana (Burundi), J.K. Ladha (India/Nepal), Russell Reinke (South Korea), Paul Fox (Bangladesh), Ben Samson (Laos), and Ohnmar Tun (Myanmar). 

During the meeting, DG Bob Zeigler warmly welcomed the participants and outlined how OCS will better support research needs.

“We are going through a very important growth spurt in our research and research-related activities, and now we are going through a corresponding growth spurt in building the support services required to ensure our research is effective in meeting our overall mission,” said Bob. “OCS is going to be a new process for all of us. We all have to make adjustments, myself included, in terms of how we handle routine actions between activities, and how we handle approvals. At the end of the day, OCS has been designed to integrate the country offices seamlessly with operations here at headquarters. We’re hopefully bringing the whole Institute into the 21st century in terms of support practices,” he added.

Norman Macdonald gave a brief overview of OCS and its current status. “OCS went live on 7 October 2013 at IRRI headquarters, and now we’ll be rolling out to country offices next. It had gone better than I thought so far. There’s still a lot of work to do, but it’s going well.”

Norm shared plans to roll out OCS at the country offices, starting with human resources in India and Myanmar in the coming weeks, and then project management and finance in India and Bangladesh.

An orientation and open forum on OCS operations were carried out by Corinta Guerta and the DRPC team, the HRS team, and the Finance team led by Sunil JhunJhunwala. Sunil presented on the finance aspect of OCS and gave the participants a walk-through on the Statement of Budget and Expenditures, or SOBE.

Update: end user training
Staff members have been attending the OCS end user training sessions. As of 22 October, 173 IRRI staff, including country office staff, had undertaken classroom training on projects, finance and procurement.  

Separate sessions on human resources have been offered to staff since the go-live date, and as of 18 October, 100 have attended these sessions. More training sessions on HR are scheduled on  24 - 25 October 2013, where 60 staff members are expected to attend. 

Meanwhile, all staff members are encouraged to take advantage of online training courses that are now updated and can be accessed at https://ocs-training.cgiar.org. For assistance and inquiries regarding the OCS training, email mc.dizon@irri.org.

For assistance on using OCS, email OCSHelpline@irri.org.